WANT TO LEARN HOW TO USE ZOOM?
With friends and family spread across the country and the world, working and keeping in contact remotely during the COVID-19 pandemic has become a challenge!
Luckily, programs like zoom are perfect for staying in touch and helping us adapt to this new environment.
However, if you’ve never used Zoom before, understanding it might be challenging! Fear not, this blog is a step-by-step guide to help you get started with Zoom quickly.
We’ll also cover the tool’s key features to help you be a pro in no time!
WHAT IS ZOOM?
Zoom is a conferencing and video chat tool that let’s you join or host virtual meetings easily! Zoom makes it super easy for anyone to set up and conduct virtual meetings.
HOW TO GET STARTED WITH ZOOM
To get started with Zoom, had to their website, and click on the “SIGN UP” button that’s
at the top-right corner of the screen.
Create a new account using your email address.
Zoom will now send you an email with a confirmation link. Click on that link to go to
Zoom’s Sign Up Assistant and sign in using your credentials.
Download the desktop app from the Zoom website for easy access
Download the Zoom iOS or Android app from the App Store/Play Store.
Sign up or sign in to Zoom by following the on-screen
instructions that are like the desktop process
HOW TO JOIN A ZOOM MEETING
Note: The same steps apply to both your desktop and your phone.
Join Using A Meeting Link
If you have a meeting link, just click on it or paste it into your web browser to join the meeting.
Join Using A Meeting ID
Open the Zoom app and click on the “Join” icon.
Paste the Meeting ID in the box provided, add your display name for the meeting and click on the “Join” button.
HOW TO SET UP A ZOOM MEETING
Log in to your Zoom account.
Hover your cursor over the “HOST A MEETING” button at the top-right corner of the screen, and select one of the following options:
With Video On
With Video Off
Screen Share Only
The website will redirect you to the Zoom app and start a meeting. Here, you can edit meeting settings or copy the “Invitation URL” that you send to the attendees.
Note: You can also start a meeting quickly through the desktop app by following the instructions we listed for mobile devices later on.
Invite people to join in! In the new meeting screen, click on the “Invite” button in the toolbar at the bottom.
Here, Zoom will give you the options to either Copy URL or Copy Invitation. You can send these to participants via text, email or instant messaging.
You can also directly email the meeting details through your preferred email client via the Zoom app itself.
For Mobile Devices
Open the Zoom mobile app and sign in to your account.
Tap the orange “New Meeting” icon that appears on your screen.
Edit meeting settings according to your preferences (such as switching video off for participants, using a Personal Meeting ID, etc.). Once you’re done, tap the blue “Start A Meeting” button.
Once the meeting starts, tap the “Participant” icon in the toolbar at the bottom of your screen to add and manage participants.
In the Participants window that opens up, tap on the “Invite” option at the bottom left. Zoom will now give you the option to share your meeting details via a variety of communication platforms. These include various text, email and messaging apps on your smartphone
Always Mute Your Microphone Unless Speaking Make sure to mute your microphone when you’re not speaking.
This eliminates any background noise or interference in the audio.
To mute your microphone, use the microphone button at the bottom left of the Zoom toolbar that appears in the meeting screen.
Alternatively, you can set your Zoom meeting preferences to mute your microphone at the start of every meeting automatically.
To unmute yourself, use the microphone button or hold your spacebar for as long as you’re speaking.
This basic rule allows group meetings or conversations to run smoothly!
Ensure Everything Is Working Correctly Before Starting A Meeting It’s extremely common for video conferences to be delayed or get interrupted due to technical snags.
To ensure that this doesn’t happen, turn on your device and check if Zoom’s working correctly at least 10-15 minutes before every meeting.
And if something’s going wrong, alert your meeting host at the earliest (if you’re the host – inform your participants of the same).
While conducting a check before every meeting may feel tiring, it’s far better than being embarrassed or annoyed when something goes wrong during your Zoom meeting!
Enjoy using Zoom!